5 Reasons to Look for a Cloud-based ERP Solution
Today’s ERP systems are evolving at a breakneck pace, leading traditional methods of bookkeeping to retire from service for good. Records for purchases, production, sales, and even the dreaded returns are no longer at home in bulky file cabinets. Your staff are frustrated that they can’t access your data on the road. Even the top-of-the-line ERP systems from the late 2000s have seen better days.
Having observed some indications of a need to upgrade your ERP system (or to get one in the first place), it’s time to consider five reasons to level it up to the cloud.
1. Savings abound in an upgrade. When you’re unloading your data from any and all of your in-house servers, you’ll enjoy an immense lift in upfront costs, operating costs, and time spent waiting on upgrades and services. How? Your servers draw electricity constantly, your IT managers install updates and features on them and maintain them at a relatively high price, and you may buy even more of these servers to commission and maintain. You’ll save some sanity from the unthinkable loss of your data from failed servers. And, if you want to save your IT professionals, they can oversee the status of their cloud-based database, assist other staff on connectivity and usability issues with the system and other IT-related inquiries, and ensure that any local database backup you choose to keep is secured and up to date.
2. Cloud systems are scalable and robust. You can claim as much or as little space as your business requires, and it can grow with your business. Even though you’re buying into a subscription model for large-scale storage, other ERP system owners like you are buying into the same scheme, which means that hosting comes in at a collectively low price. Chances are that even the larger space will still be cheaper than what you could feed your own server for the same time period. A good cloud ERP provider will even back up your data regularly and frequently to prevent any massive loss of data in a disaster.
3. Your staff will be relieved…mentally and physically. Rather than your staff grow more and more frustrated over modules that try too hard to work properly, they will have more time to focus on what they do best. The ideal cloud ERP software will have documentation that explains the modules in simple and informative language. It will then get out of the way as employees learn the modules and memorize easy ways to arrive at specific areas of the modules sooner.
4. More employees can access critical data. With the right technology, your database can go wherever you can find an Internet connection. The synchronization of data between mobile devices and on-site workstations is a boon to traveling executives and local staffers alike. Executives are finding more and more reasons to have their data with them at all times, especially CRM contacts, while employees working on premises sometimes need to walk away from their primary workstation to accomplish other tasks. Ultimately, it means that everyone can enjoy improved accessibility and mobility. Few ERP solutions have yet to take on the mobilization of databases, so you’ll be presented with a wide variety of options supporting data synchronization.
5. Implementations are much more efficient. Since the system is hosted entirely in the cloud, and can be brought online with only a payment and submission of business data, cloud implementations will take less than a few weeks. Gone are the days of periodic meetings month after month to determine the kind of ERP solution you need: you know your needs, and your provider can satisfy them with the right feature set.
If you are looking for an integrated business solution that offers the best of both cloud-based and on-site ERP features, check out xTuple and our very own iTuple here. We look forward to helping you unleash your own success.